⭐ Getting Started with Optiply: Your Inventory Optimisation Benefits
Optiply is designed to transform your inventory management, leading to more sales with less stock. Our system works by continuously optimising your stock levels using data-driven purchasing advice, helping you achieve higher product availability, lower inventory carrying costs, and more efficient purchasing workflows.
Core Benefits for Your Business
Optiply helps you achieve three main goals:
Goal | How Optiply Achieves It |
Increase Sales & Turnover | Higher product availability (fewer stockouts) directly increases potential sales volume. |
Reduce Inventory Costs | Optimised buffers prevent unnecessary overstocking, freeing up capital (better cash flow). |
Improve Purchasing Efficiency | Automated advice and clear agendas save time and eliminate guesswork for your purchasing team. |
Key Optiply Features
These features work together to provide automated, accurate purchase advice tailored to every product you sell.
Integrations & Data Connection
Optiply connects directly to your existing software, whether it's your webshop platform (e.g., Shopify, Magento), Warehouse Management System (WMS) like Picqer, or Enterprise Resource Planning (ERP) system. In most cases, you can be online and syncing data within minutes, making setup fast and seamless.
Advanced Forecasting & Smart Analysis
Optiply goes beyond simple calculations to ensure its purchasing advice is as accurate as possible:
Forecasting Engine: The system uses over 40 distinct forecasting methods and automatically selects the most accurate method for each individual product based on its sales history.
Trends & Seasons: Optiply automatically detects and incorporates trends and seasonal effects into the purchasing advice for every product, eliminating the need for manual adjustments based on yearly cycles.
Exceptional Filtering: Large, one-off orders or daily promotional spikes are automatically identified and filtered out of the core demand forecast, ensuring you don't purchase based on non-recurring demand anomalies.
Streamlined Purchasing Workflow
We organise your purchasing tasks into one clear, prioritised place:
Purchase Agenda: This central agenda includes all scheduled purchase orders, backorders that need fulfilment, and critical emergency orders for products threatening to stock out. This ensures you never miss a necessary purchase, helping you increase sales.
Automated Purchasing Advice: By analysing daily sales velocity and supplier lead times, Optiply determines the precise buffer size required for every product. This prevents unnecessary stock holdings and ensures your cash flow is optimised.
Monitoring, Reporting, and Flexibility
Optiply provides the tools you need to monitor performance and adapt the system to your specific needs.
Dashboard Insight: Gain immediate insight into performance metrics that matter most, such as the value of potential sales you may be missing out on due to stockouts, and where you can improve overall availability.
Product Details View: For every product, you can gain deep insight into its forecast and availability. Use the Stock Time (stock in days) metric to quickly identify which products are suitable candidates for promotions or markdowns.
API Access: For advanced users, our API allows you to easily develop custom tools, automate links to unique suppliers, or integrate Optiply into specific internal systems. If you require an api key, please reach out to support via support@optiply.com or by chat message.
❓ Frequently Asked Questions (FAQs)
How quickly will I see results after implementation?
While immediate insight into stock issues is visible on the dashboard, the full benefits—such as a reduction in overstock and fewer stockouts—will typically become visible and measurable after 30 to 60 days of using Optiply's purchasing advice consistently.
What data do I need to prepare before connecting Optiply?
The most crucial data required includes accurate supplier lead times, minimum order quantities (MOQs), and ensuring your existing product data (SKUs, current stock levels, purchase prices) in your connected platform (e.g., Picqer, Shopify) is fully up-to-date.
If I have a sudden surge in sales (a trend), how fast does Optiply react?
Optiply’s Trends & Seasons feature automatically analyses historical data and recent sales to detect shifts in demand. While it provides stability by filtering out one-time spikes, it quickly adapts the purchasing forecast to genuine, sustained increases in demand.
Can Optiply help me decide which products to promote?
Yes. By using the Stock Time (stock in days) metric in the Product Details view, you can identify products that have too much inventory relative to their sales velocity. These are excellent candidates for promotions to clear excess stock quickly.
I need to connect a non-standard supplier system. Should I use the API?
The API is the best solution for linking non-standard or bespoke supplier management tools. Contact support@optiply.com to request the latest API documentation, which provides all the necessary details for custom development.