{"slug":"edi-purchasing","sourcePath":"edi-purchasing.md","title":"Configure EDI purchasing for a Supplier","status":"reviewed","editorialStatus":"customer-ready","publicationBlocker":"","publishable":true,"needsReview":false,"reviewReason":"","category":"supplier-management","lastReviewed":"2026-10-07","excerpt":"Select EDI as the Supplier's Order Placement Method when its EDI connection has been arranged. The Supplier editor saves the method and identifier, not a verified connection.","wordCount":251,"readingMinutes":1,"articleType":"How-to guide","qualityFlags":[],"searchText":"configure edi purchasing for a supplier select edi as the supplier's order placement method when its edi connection has been arranged. the supplier editor saves the method and identifier, not a verified connection. configure edi purchasing for a supplier purpose select edi as the supplier's order placement method when its edi connection has been arranged. the supplier editor saves the method and identifier, not a verified connection. prerequisites confirm the supplier supports the required edi process, the correct gln has been agreed, the integration is configured, document exchange has been tested, and monitoring/error handling is available. you need permission to edit the supplier. steps 1. open suppliers and select the supplier. 2. open communication and select edit. 3. choose edi as the order placement method. 4. enter the supplier's global location number (gln) with exactly 13 digits. 5. select save and review the displayed method and gln. 6. confirm the separate connection and document-exchange tests before relying on edi for orders. fields and columns - order placement method: choose edi for the separately arranged edi workflow, not email or none. - gln: the agreed supplier global location number; enter exactly 13 digits and check that it belongs to the intended supplier. expected result the supplier editor displays the saved edi method and identifier. this prepares the intended communication settings but does not create or verify an edi connection. limitations a saved gln does not prove connection health, document delivery or supplier acceptance. the required supplier capability and exchange tests remain separate from saving the editor. errors and recovery if you cannot edit or the gln is invalid, check your access and the agreed 13-digit identifier. if connection or delivery is uncertain, contact support before relying on the configuration. for the initial coordination message, use edi email template to supplier.","customerSafe":true,"body":"# Configure EDI purchasing for a Supplier\n\n## Purpose\n\nSelect EDI as the Supplier's Order Placement Method when its EDI connection has been arranged. The Supplier editor saves the method and identifier, not a verified connection.\n\n## Prerequisites\n\nConfirm the Supplier supports the required EDI process, the correct GLN has been agreed, the integration is configured, document exchange has been tested, and monitoring/error handling is available. You need permission to edit the Supplier.\n\n## Steps\n\n1. Open **Suppliers** and select the Supplier.\n2. Open **Communication** and select **Edit**.\n3. Choose **EDI** as the **Order Placement Method**.\n4. Enter the Supplier's **Global Location Number (GLN)** with exactly 13 digits.\n5. Select **Save** and review the displayed method and GLN.\n6. Confirm the separate connection and document-exchange tests before relying on EDI for orders.\n\n## Fields and columns\n\n- **Order Placement Method:** choose EDI for the separately arranged EDI workflow, not Email or None.\n- **GLN:** the agreed Supplier Global Location Number; enter exactly 13 digits and check that it belongs to the intended Supplier.\n\n## Expected result\n\nThe Supplier editor displays the saved EDI method and identifier. This prepares the intended communication settings but does not create or verify an EDI connection.\n\n## Limitations\n\nA saved GLN does not prove connection health, document delivery or Supplier acceptance. The required Supplier capability and exchange tests remain separate from saving the editor.\n\n## Errors and recovery\n\nIf you cannot edit or the GLN is invalid, check your access and the agreed 13-digit identifier. If connection or delivery is uncertain, [contact Support](/support) before relying on the configuration.\n\nFor the initial coordination message, use [EDI email template to Supplier](/article/edi-e-mail-template-to-supplier)."}