Functionality
It often happens that one product can be ordered from several suppliers. Usually, you will choose the most advantageous, but there are also other conditions you can look at. The multi-supplier function must give you the flexibility you consider per product. For example, it will help you with the following:
Delivery problems: Less dependent on one supplier;
Price advantage: You always choose the cheapest;
Question: The fluctuation in demand also makes it easier to deal with more suppliers;
Strategic: Better negotiate with suppliers (Price, delivery time, etc.) because they want to distinguish themselves from the competition
How do I add a supplier to a product?
This feature is accessible via the product and purchase page. To activate the multi-supplier functionality, ensure its availability in your system if required. Contact your account manager or support team to enable this feature if it’s not yet accessible.
To link multiple suppliers to a single product in Optiply, follow these steps:
Open the product record in the Optiply platform.
Navigate to the multi-supplier settings in the supplier management section.
Add two or more suppliers for the same product, specifying an active and a preferred supplier.
Save changes to confirm supplier settings.
Be mindful of expanding the product so you can select the supplier you want to use. To edit these settings, press the "Edit" button above all the suppliers. (Don't see the option? Please get in touch with us) If the 'Multi Supplier' functionality is not visible, contact your Optiply account manager or support team for activation assistance.
Here’s how to set a preferred supplier in Optiply:
Open the product record within the system.
Access the section for managing supplier relationships.
Select the appropriate supplier as the preferred supplier for the product.
Confirm and save the changes to finalize the settings.
In the image above, you can see how this window appears in front of you, which contains the product data per supplier. These are the settings you can change on this page:
Preferred: This is where you can set your preferred supplier or if your integration allows, it will be set automatically.
Available: If you don't want to purchase a product at all (even if the stock is negative).
Availability Date: This option will be visible if the product is phased out.
Product name: You can change the product name here.
sku: You can change the sku for the product here.
Lot size: Adjust the Lot size here if you work with boxes of more than one unit.
Ean You can change the Ean code here.
MOQ: Adjust the minimum order quantity if your supplier requires a minimum order amount.
Product lead time (days): Even if the average lead time (delivery time) from the supplier is different than the product's lead time you can adjust this information here but the product lead time takes priority over the supplier's lead time for this product.
Weight: If you work with containers you can adjust the value of the product here.
Volume: If you work with containers you can adjust the value here.
Purchase price: You can change the purchase price but take into account that Optiply will not distinguish between a product that was purchased at a different price in the past and you may notice this impact in the inventory value since to Optiply, all the stock of that product was bought at the new price.
In addition, Optiply indicates a consultancy supplier based on the data entered.Think of the: order period, delivery time, and purchase price.
After you click on Add New this is what you'll see :
Fill in as much information as possible and don't forget to save in the end.
The supplier product that is being considered for purchasing ( most cost-effective) is overruled by the preferred one (set by you in Optiply or synced by the integration if your system allows it).
If you don't set a supplier as preferred the least expensive one is always chosen by the system as default.
If your source system can deal with multiple suppliers per product (e.g., Exact Online or Exact Globe), it is more sensible to keep this information. Optiply synchronizes this information. If you have any doubts about this, please get in touch with us at support@optiply.nl or by chat.
A template of the .csv file can be found here.
Continue reading on this page, Import Products.